If you’ve been using Notion for while now, at some point you’re going to need to get data input into a database. There are multiple ways to do this, but creating forms for Notion is one of the most efficient ways.
In this article, I review five form builders that integrate directly into Notion. Several SaaS software out there build forms, but very few are made with Notion in mind.
To conduct the form testing I created a job application tracking system and used the same database and form properties for each test.
If you’re looking for my Top Picks and a breakdown of all five, keep reading.
Top 5 Notion Form Builders
Many tools will create their own builder experience, but Tally took the route of modeling what you’re already used to in Notion which is the backslash block system. If you’re coming from Notion the learning curve should be very short.
Once you take the tool for a spin for a few minutes you’ll know you got a winner. The design is so crisp, it is a delight to use each time and makes you want to discover what else is hidden behind this UI.
As soon as you arrive on the landing page, you’ll be greeted with a Create Form button which requires no signup. Doesn’t get much easier than that, next, onto the builder.
Form Setup and Features
From there, you have four logical options. Starting from scratch, using a template, onboarding, and deeper how-to guides.
Select your best option and populate the form using the many form building blocks until you’re ready to style it.
In the top bar, you’ve got options to add a new page along with some branding and page design options.
The Share option will give you the ability to share the link, or embed it in three different flavors: standard inline, a corner pop-up, or a full-page form.
Under Integrate, is where you will connect your Notion table. This is where the form response goes. Note that the Share and Integrate option won’t appear until you are signed up and logged in.
With Tally, you’ll need to manually map the fields between the form and the database fields at this time.
Finally, select Preview and then Publish. Only after you publish, are you required to sign up which of course, makes logical sense since you need somewhere to send that data to.
Need a reCAPTCHA? Tally has you covered. In the editor, type “/cap” and select reCAPTCHA block and you’ll be all set to defend against spam. No complicated widget code and this feature is included in the free tier.
Tally has so many free (and paid) features. Most notably, the redirect on completion, email notifications, collecting payments, captcha, and integrations should be more than enough to cover most of your needs.
So while I’ll be staying on the free plan for a while, this does mean that the form will have Tally branding (they’ve got to get their name out there somehow), but I’d be happy to promote this to everyone that uses Notion.
For those who need custom domains and even more customizability or simply want to remove the branding, here’s the pricing below.
Easy to use form builder just for Notion. NotionForms.io was created to help Notion users to achieve more with their favorite tool. Need a contact form? Doing a survey? Create a form in 3 minutes and receive responses directly in Notion
The sign-up is seamless and easy. Enter your name, email, and password and you’re all set.
Form Setup and Features
Once you’re past the registration, the tool prompts you to Login with Notion. Another indication, this tool was made with this integration from the ground up.
After you connect your Notion workspace, simply select the database you wish your responses to be sent to and watch the magic happen.
Inside the builder, you’ll be able to drag and drop your question order on the left panel and provide a short description and title of your form.
Unfortunately, other than that, there aren’t a lot of customization options unless you go pro. You won’t be able to add a captcha, redirect upon post submission, remove the branding or even get email notifications.
Because of the limited free options, I would only really recommend using this form builder if you were sending a very informal form and didn’t need any customization because it will be missing the bells and whistles.
Compared to Tally, Notionforms is less expensive. Both sets of pro features are quite different so you’ll need to consider what your use case is to decide between the two.
Paperform is more of a general form builder with the ability to integrate into Notion rather than a Notion first form builder. It has a Canva-like feel to the dashboard.
Signing up for Paperform was a chore. They require you to go through a questionnaire to a point where I normally would have abandoned the experience if I wasn’t reviewing the product. You’ll be presented with questions like why you are signing up, what your organization is called, describe your role, etc.
Form Setup and Features
The creation process is again, similar to that of Canva, where you can select from a predefined template or create from scratch.
It took some extra time to get used to this builder as it was quite different than any other builder I’ve used even though it also used a block system.
Similar to Tally, Paperform also included the captcha option which was good to see if you’re worried about form security.
Paperform also includes the ability to receive email notifications, URL redirects upon post form submission, and a wide variety of direct integrations.
Paperform has an extensive feature set and 3 separate premium pricing tiers:
- Essentials $24/month – (billed monthly) For individuals and small teams just getting started with Paperform.
- Note that even at the Essentials tier, you still cannot remove the branding.
- Pro $49/month – For small businesses looking to keep forms on-brand and access our full functionality.
- Agency $159/month – For organizations and businesses after multiple users and storage, as well as custom HTML and priority support.
You can see the full list of features here.
Though you can tell a ton of effort was applied to build this entire platform, the results were average with extra features that I didn’t need.
Although at first glance Chiilipepper.io appears to have the minimalist design down, you’ll soon get the feeling that this product was rushed to the market. Maybe it was created to fill the gap at the time, but it fell short compared to the other products.
Right after you click “Create a Form,” you’ll move right into the form editor. No sign-up is required!
Form Setup and Features
Out of all the Notion form builders I tested, this one was the most difficult editor to use.
When you get oriented, you’ll realize you only have a small handful of property types including, dropdown, multi-select, email, phone, short and long text, number and that’s it. I was particularly surprised there was no ability to upload a file or provide URL field types.
After customizing the form, click Next. On this screen is where you can integrate with Notion and map your properties. Unfortunately, Chilipepper doesn’t pull in the list of databases that are available.
Instead, you need to get the URL from the target database and manually paste it in which presents an extra step compared to the other tools.
Finally, save your form and it will be available for sharing.
If there’s one thing Chilipepper has going for it, it’s the pricing. As the least expensive option, for $5 a month you will get access to 30 field types (maybe this is where the URL field went?) and removal of the Chilipepper branding.
Commotion.page was a simple and elegant solution. From the signup to the end result, this was one of the easier form builders. For this review, I only looked at the form feature. Commotion also has the ability to create websites and email with Notion integrated.
Signing up was a quick two-step process. You start by giving your email and password. Then you connect your Notion account to complete the signup.
Form Setup and Features
After you connect your database you’ll be asked to select the table from your Notion workspace to import. Simple and elegant.
After you click Create Form, you’ll be presented with the main editor. On the left is a simple scrollable menu of features with an indication as to what is included in the Free vs Pro tier.
Unlike Notionforms.io, you cannot rearrange your questions with the drag of a mouse. Instead, you have to click the little up and down arrows on the questions to manipulate the positioning.
This is fine if you only have a few questions like in my form test, but as soon as you get past 10 questions this becomes a barrier.
Unfortunately, notifications and redirect to another URL after form submission are premium features.
The Starter (free) tier and Pro tiers are generous in features.
At $15 per month, you’ll get the added benefit of customizing the domain for a Notion-powered website and light email capability. This could save you a bit of expense if you’re looking to launch an indie project that doesn’t need a full-blown website and email service provider.
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